If you are planning an outdoor event in the Southeast portion of the United States, then you’re going to have to take extra precautions to ensure the comfort of your guests. Namely, you need to make sure that your guests are cool enough, especially as the temperatures climb near 100 degrees during the heat of the summer. Luckily, ensuring the comfort of your guests is easy when you rent a portable air conditioning system.

Finding a Portable AC Provider

Of course, renting a portable air conditioner isn’t something you do every day, so it’s likely you have no clue how to go about finding one. Well, like anything else, your best bet is to get to Google and start searching for local results. Type in a search term like “portable ac rental” and you’ll get plenty of results. Keep in mind, that’s the easy part. Now you have to sort through all those search results and figure out who to call!

Before You Rent, Consider This…

When you pick up the phone and start calling some of the AC rental companies you find online, you need to come up with a list of things to look for before giving them your business. Here are four things you’re going to want to keep in mind as you search for the right company.

  1. Just like any other service for your event, prices for air conditioning can vary greatly.  You’ll likely find prices all over the map when you’re requesting quotes. Just remember,not every event is the same and there can be many variables that come into play when it comes to climate control pricing for an event.  Different rental companies can have very different calculations for the amount of air conditioning your event might call for.  These differences can amount to huge cost differences so you want to make certain you are dealing with experienced professionals that know what it takes to properly cool your event without ruining your budget.
  2. A portable air conditioner should NOT be an eye sore. Function is important, true. But to really make your event successful, it’s crucial that your cooling equipment doesn’t take away from the aesthetic appeal you have created. So make sure you actually see what the portable air conditioners look like prior to renting them. Many companies will have pictures on their website for you to browse through. Also ensure that you do business with a company that doesn’t just wheel a unit off a construction site and onto your property like so many do. Your HVAC unit should be clean and ready to go.
  3. Your event shouldn’t be drowned out by the noise of an HVAC unit or a generator. There are many different options when it comes to portable air conditioning systems specifically designed for the event industry.  You want your guests to feel the cold air—not hear it. That means you need a portable HVAC unit that runs quietly without sacrificing power. Ask the provider about their experiences when it pertains to how noise can affect different events.
  4. Above all else, the equipment needs to effectively control the temperature. Here’s what it all boils down to. You’re hosting an outdoor event, and it’s going to be hot. If your guests are sweating, they aren’t enjoying themselves. That’s why it’s important that when all is said and done, your outdoor AC unit gets the cooling job done. The right company will offer multiple cooling options, allowing you to match your needs with the right unit.

Your big event is right around the corner. Have you planned ahead for climate control? Find the right portable air conditioner to meet your needs now. Hit the search engines and start making phone calls!